Introduction to Purchasing and Procurement

ONE DAY NON-RESIDENTIAL

FEE – £250 + VAT (includes tuition, course notes, refreshments and lunch)

This workshop is intended for personnel who are either new to the function or with limited experience and wish to get to grips with purchasing and procurement, understand the practices of organisations that do this well and look at how to apply this in your own workplace.

It will help you to contribute to purchasing projects in a professional way and to obtain increased value and performance from your suppliers.

By the end of this course you will be able to:

  • Explain the elements of best practice purchasing and procurement – what good practice looks like
  • Develop specifications for goods or services with stakeholders, with increased confidence and accuracy
  • Identify quality standards and performance criteria at an early stage
  • Choose the best purchasing approach and tools to use for a particular situation
  • Manage Terms and Conditions effectively as part of a purchasing negotiation
  • Use simple and effective processes and measures to get the best out of your chosen suppliers
  • Apply best practice principles to the needs of your own organisation and job role

Course Content

Definitions of Purchasing and Procurement

What we mean by purchasing and procurement / What constitutes ‘best practice’ and why it matters / The difference between goods and services.

Specifications and Stakeholder Engagement

What a good specification for goods and services looks like / Essential vs ‘nice to have’ / The importance of defining quality and performance standards at an early stage / Who needs to develop and contribute to the specification / Important questions to ask when developing a specification.

Supplier Selection

How to research and prepare a list of suppliers / Understanding EU procurement rules / What RFIs, RFQs, RFPs, ITTs, framework agreements and e-auctions are, and how and when to use them / Developing good selection criteria for choosing suppliers.

Introduction to Contract Terms and Conditions

What is covered in terms and conditions / Typical contract terms: force majeure, liquidated damages, express vs implied terms, conditions, warranties, etc / How to ensure that your terms prevail

Supplier Management and Review

Measuring supplier performance  Preparing and running performance reviews / Using a continuous improvement approach

Implementation in your organisation

Applying ‘best practice’ purchasing and procurement to your own situation / Developing an action plan